Project management tools for small business ventures are needed when the pressure and the workload start to increase.
As helpful as you might find the sticky notes on your workstation, they are just not enough to manage projects and clients successfully.
To be able to manage the workload efficiently and meet committed deadlines, you will need project management tools, even if your business is still small and developing. We have compiled a list of the best project management tools for small business ventures that will surely prove to be helpful for you in the long run.
ActiveCollab is a simple, yet very powerful project management tool that makes time tracking, task management, and billing possible through a single, integrated platform. It is a great collaboration and project management tool for small businesses.
The tool allows you to keep your team organized when you outgrow email, but that’s not the full extent of what it can do for a business.
It is a one-stop solution to all your project-related problems with numerous helpful add-ons. ActiveCollab lets you delegate tasks to your team members, track the time that was spent on each task, get a detailed overview of the activities of all team members, and even issue invoices to your clients in a matter of seconds!
One of the drawbacks of ActiveCollab is that it can feel too busy at times. It is not as good for managing things at the macro-level as it is for the micro-level.
ActiveCollab offers a 30-day free trial to its users during which they are given access to all the features so that they can see how smoothly it works and how well it suits their business.
Trello is one of the most user-friendly project management tools that can be used by small businesses. It comprises of numerous boards that consist of cards and lists. You can drag and drop these cards across boards to make a customized interface.
For example, you can have three separate lists; To-Do, Doing, and Done. A manager can update the To-Do list, and the team members can drag the card of the task they are working on to the Doing list or the Done list. This will show the status of how much work is left to be done, how much is in process, and how much has been completed.
You can add other members to Trello, create private and closed boards, and even create a calendar that keeps your tasks synchronized across all the boards you are subscribed to. Trello is a great way to manage your projects and get things done on time.
One con that is associated with Trello is that it does not have time-tracking, which can be a deal-breaker for some business owners.
Asana is a robust project management tool for your business. It helps your team stay focused on their projects, goals, and daily tasks, which will eventually result in the growth of your business.
Asana includes features like tasks, projects, dashboards, and conversations that allow you to keep track of your team’s progress at any given point at a glance. You don’t have to schedule meetings or send out emails, asking your team about the status of their tasks. Asana also allows you to convert the conversations into tasks so that it is easier to plan the next step.
Asana does not have very advanced features, which makes this web-based project management tool suitable for smaller businesses that need only the basics of a project management tool. It makes way for transparent and effortless communication between teams at every stage of the task.
Each team has a dedicated workspace in Asana, where they coordinate on team-specific tasks. Tasks can be assigned to individual members, and deadlines can be assigned. This makes every member of the team aware of their responsibilities and deadlines.
An easy-to-understand and customizable user interface makes Asana a great project management tool. You can personalize every aspect of the software according to the tasks at hand.
However, Asana comes with a major drawback, which is that you cannot assign multiple people to one task, which makes the situation challenging when multiple people are working on one project.
If you want all your project-related tasks to be in one place and not all over the place, Basecamp is the project management tool for you. It has numerous features that make managing projects, keeping track of task completion, and meeting deadlines simpler and easier.
Basecamp comes with numerous features that help in project management. These include to-do lists, handy message boards, group chats, document storage, and scheduling of tasks. You can interact with your team directly through messages, share documents, organize files, and schedule tasks. The best thing about Basecamp is that it does not charge per user, which means that you can have as many members involved as you like.
However, Basecamp is not as affordable as some of the other project management tools on this list, especially for businesses that are just starting out. $99/month is a massive amount for any business that is still taking its baby steps.
Apollo offers a lot more than the usual project management tools. It is a great project management tool for small businesses and helps them keep their teams on the same page. It simplifies the management tasks and makes the timely delivery of projects possible.
This project management software allows users to organize projects, prioritize tasks, and keep team members in line with the goals of the project. It has numerous features, including milestones, task lists, schedules, and it can also track time. The CRM feature allows you to maintain tabs on leads and contacts, which makes Apollo stand out among the many other project management tools that are available in the market today.
Email integration, iCal feeds, recurring tasks, and friendly support are some more reasons why Apollo is a great choice for you and your business.
If you own a small freelancing business, Solo is probably an ideal project management tool for you. Freelancing businesses can be quite challenging to manage with no proper office area and all the team members scattered around, but Solo makes it possible to manage your tasks and team members with ease and efficiency and ensure that all your projects are completed on time.
Solo allows you to not only manage and analyze projects but also lets you review performance along the way, and above all, manage the time taken to complete each task. It enables you to maintain detailed timesheets, which makes progress tracking convenient. Other than managing project progress and time tracking, you can also make the invoicing process simpler with Solo.
Solo is extremely simple to use and a perfect way to coordinate with your team. It offers a 14-day free trial, so you can be sure about the tool before buying it.
7. Teamwork Projects
Teamwork Projects is a project management tool that lets you own the big picture. It makes collaboration and performance tracking simpler, making it an ideal project management tool for small businesses.
Teamwork Projects doesn’t just allow you to efficiently manage projects and collaborate with your team; it even provides you with billing and time tracking along with numerous other features that make managing a small business easier.
Whether you are looking for project management software that allows you to plan tasks, collaborate with your team, ensure timely delivery, or make reports, Teamwork Projects is a one-stop solution for you.
Despite a wide array of features, Teamwork Projects has some downsides. It is more sluggish and heavyweight as compared to other project management tools that are available in the market today.
Freedcamp lets you manage tasks that range from planning a wedding to leading a work project. It is a highly efficient project management tool that is ideal not only for small businesses but for larger businesses too.
The dashboard gives users quick access to all the projects that are underway. It is one place that helps you stay organized and updated, and also helps you stay productive. Its features like the online sticky notes, task lists, and calendar keep you ahead in your planning.
The best thing about Freedcamp is that it is free of cost. As your business grows, you can incorporate additional paid tools like CRM that will help you manage your leads and contacts and an app for invoices that will make the generation of invoices quicker and easier. It is a powerful tool for project management, which is sure to provide you with ease and convenience.
The TeamGantt project management software makes project management super-convenient. You can visualize your projects with the help of timeline charts. These charts make planning the next steps and tracking a project’s progress a lot simpler.
The drag-and-drop scheduling lets you create quick charts, and you can start adding tasks without the need for any training. It is a great software that allows you to coordinate with your team by bringing all the conversations, tasks, assignments, and files to one place.
Managing your team’s workload, getting updates from your team, tracking time, and preparing reports have all been made simpler with TeamGantt. It definitely deserves a place on the list of the best project management tools for small business ventures.
Quire is project management software that has been designed while keeping small teams in mind. It is simple, highly practical, and intuitive. It helps you manage your projects by allowing you to identify your priority projects while blocking the ones that are less critical. This way, the members on the team know which tasks are to be done first.
The user interface of Quire is simple and easy to understand. This only adds to the popularity of this project management tool. You can break down larger projects into small actions and steps that give the team members an idea of how to go about the tasks. Its progress tracking feature shows what’s due and when is it due. It also highlights tasks that are overdue, which gives you a clear picture of where each project stands.
All the features in Quire are neatly streamlined. This offers a distraction-free experience.
If you wish to keep a visual track of your projects, Casual is probably the best project management tool for your small business. With this tool, you can plan your tasks in the form of flow charts. The software organizes these flow charts in neat flows, and all the task-related information appears on a single screen.
You don’t have to move back and forth between projects, groups, boards, etc. This makes project management extremely convenient and a lot less cluttered and confusing. It allows you to execute each step in a flow chart efficiently.
Casual works best for smaller teams, which makes it suitable for small businesses. It is equipped with the basic features needed to manage a project efficiently. However, you may not be able to enjoy more advanced features with Casual which you might get with other project management tools in the same price range.
Wrike is another smart project management tool that works great for small businesses. It not only helps in simplifying project management but also helps in streamlining projects and tasks.
Wrike helps you gain visibility with its real-time reports and the current status of each project. It enables you to transform a strategy into action plans, centralize communication within the team and with stakeholders, and streamline the workflow to ensure the timely completion of projects.
It takes only a little effort to set up projects. The best thing about this project management tool is that it allows the user to tag individual users in different aspects of a project. This feature makes Wrike a great option for multi-user organizations.
Some people may find Wrike visually cluttered and too chunky in its organization, which is the only drawback of this project management tool.
Pipefy is one of the best project management tools for small business owners. With Pipefy, you don’t just have the ability to list down the tasks in separate columns, but you are also able to move them between columns as the stage of the task changes. This way, you can keep track of the exact progress of any project.
It allows you to associate a different set of questions with each column or each stage. As the task moves from one stage to the next, all the recorded answers are saved, and you can always look back at the responses. You can also store the project data in the form of a spreadsheet or a table, which provides you and your team with visual progress of each task.
Pipefy is an ideal option for small businesses that find managing multiple projects at the same time difficult. It not only makes project management easier but more efficient as well.
14. Project Manager
Project Manager, as you can tell by the name, is a tool that you can use to manage your projects efficiently. You can create multiple projects on Project Manager, allocate responsibilities, schedule tasks, and monitor project progress without having to conduct meetings or shoot emails continuously.
The drag-and-drop feature of Project Manager allows you to adjust activities easily while collaborating with all the members of your team with the help of attachments and files.
However, a lot of users feel that the layout is quite congested, and the reporting module needs some improvements. All in all, Project Manager is a good option if you are looking for a project management tool for your small business.
Monday.com is a great platform where you can plan, organize, and track projects in a visually appealing, collaborative space. Using Monday.com, you can manage workloads, streamline activities, and improve the way your team communicates.
With the scheduling feature, you can plan ahead and make sure that all the projects are completed within the decided time frame. You can create a visual timeline on Monday.com, which is accessible to all members of the team. It makes it easier for team members to know the exact status and progress of each project.
It is perfect for a small business with a team of 45 to 200 members. If you own a small business and are looking for a project management tool that will make your managerial duties easier, Monday.com is probably the best option for you.
16. Zoho Projects
Zoho Projects is an online project management tool for small businesses that lets you plan and track project progress and collaborate with your team. It is loaded with numerous features that make managing projects super-easy!
The user interface of Zoho Projects is easy to understand and easy to use. It helps you with reports and charts that help you get detailed insights about the progress of your project. Moreover, it helps you manage tasks in accordance with the due date that has been set. It makes resource management possible, making sure that no member of the team is overloaded. Collaboration and time-tracking features ensure on-time project completion and delivery.
However, the dashboard may look too cluttered for many people, which can be a turn-off.
17. ConnectWise Manage
ConnectWise Manage is a tool designed especially for technology solution companies. This project management tool helps companies with targeted solutions for collaboration and coordination-related problems.
It allows you to centralize documentation so that everyone on the team can access important documents whenever the need arises. It helps in managing projects, resources, individual tasks, and also makes tracking the progress of tasks possible. Budget management has also been made possible with ConnectWise Manage.
If you are in search of a tool that will help you with your managerial duties, ConnectWise Manage can be of great help to you!
18. Project Insight
Project Insight is a project management software that is loaded with features that make managing teams of all sizes possible. You can assign tasks to team members, track each team member’s productivity, collaborate, and complete projects on time.
Collaboration features, resource allocation, and project prioritization are some of the major features that make Project Insight one of the best project management tools for small business ventures.
By automating the managerial tasks, you not only make the job easier for yourself but also deliver the best performance with the highest efficiency with the help of Project Insight.
The only drawback that a lot of users report is that it is difficult to change the time that was spent on a task. Moreover, the interface is not as intuitive as it should be.
Hive has been designed to suit businesses of varying sizes. Its features include task creation, task management, file sharing, and task delegation. All this makes managing a project and a team much easier. You can create tasks and assign them to any team member and then track the progress – all through one platform.
With the help of Hive, you and your team members are always on the same page. The alignment of responsibilities ensures that every task is completed in an orderly and timely fashion.
Slow loading times of the software and the lack of integration options are some of the drawbacks of Hive. In a nutshell, Hive is definitely worth a try for project management if you own a small business.
Vobatu is a team collaboration tool that makes sure that team members are well-coordinated, which eventually helps in project management. Projects can only be executed successfully when the team members work in a collaborative environment, and Vobatu makes that possible.
Vobatu comes equipped with features like task boards, design feedback, and instant messaging; all of which are present on a single dashboard. It makes way for accelerated processes, and hence, the timely delivery of projects. With the collaboration within the team simplified, project management is more efficient and less time-consuming.
Project management is all about having team members aligned with the tasks at hand, keeping track of task progress, and making way for effective coordination among team members. While it may be physically impossible for a lone manager to do everything, a project management tool makes it all possible. Choosing suitable project management tools for small business ventures is the key to making your business a success!